Terramar Beach Community Improvement Association

Board of Director’s Meeting Minutes

November 4, 2006

 

The board meeting was held at the home of Ed Hartman at 22911 Gulf Drive.  Wanda Greer called the meeting to order at 9:20.  A quorum was established.

Members Present:                                                        

Wanda Greer –President, Bonny English – Vice President, Pat Kirk – Secretary, John Ringrose – Treasurer, Ed Hartman – Section 1, Jeff Baker – Section 2, Diane O’Neall – Section 3, Kim Saxon – Section 4, Kathy Ringrose – Section 6, Peggy Thompson – Section 7, Doug Eibsen – Past President . 

Members Absent:  Charlie Warren – Section 5, Stan Krupa – Section 8

Minutes:
The minutes from the special board meeting held October 7, 2006 meeting were distributed to the board members present.  Diane O’Neall made a motion to approve the minutes.  Bonny English seconded the motion and the minutes were approved.
Treasurer’s Report:
John Ringrose reported that a Certificate of Deposit had been purchased in the amount of $100,000 at Frost Bank in order to receive more interest on this money. He further reported on annual expenses on a January through December basis of $91,675 and after operating expenses $15,000 should be left over for capital improvements some of which has already been allocated for landscaping this year.
Delinquent .homeowner’s fees and the possibility of taking legal action to collect these funds were discussed.
Bonny English made a motion that Pat Kirk will draft a letter that will be sent by certified mail to delinquent homeowners on behalf of the board.  Diane O’Neall seconded the motion.  Motion carried.

Standing Committees: 

Dredging:
Doug Eibsen reported that December 15, 2006 is the deadline for turning in an application with the County about receiving funding to deposit the sand from the dredging into Pocket Park #4.  He estimated that the dredging could begin in October 2007.

Master Plan: 

The Master Plan Committee reported that some of the landscaping is in place around the pool, the pavilion, mailboxes, and beach entrance.  The cost of the plants was $1.859 and dirt was an additional $337.  Ground cover in these areas will be planted in the spring.  The remainder of the landscaping must wait until the oleanders are removed from the main entrance. Blue River will remove the oleanders after the first of the year and will also rebuild the cabanas at the pool.  John Ringrose will get a bid for a sprinkler system at the main entrance...

Old Business:

John Ringrose makes a motion to use Alief Memorial Locksmith to re-key the pool lock and make new non-duplicating keys.  Bonny English seconded the motion and the motion carried.

New Business:

The mowing of vacant lots was discussed and the fees are currently set a $40 per year which barely covers the expense.  Kathy Ringrose made a motion to increase the mowing fee to $50 per year.  Bonny English seconded the motion and the motion carried.

Wanda Greer reported that a resident had complained that the vegetation near the sewage treatment plant was dying and had concerns that there was raw sewage in the area.  Wanda made these concerns known to the city and Brandon Wade came out and determined that due to the large amount of the recent rains that this was brackish water that was being pumped out by the city during their ongoing work on the new sewage treatment plant.  He also stated that due to the minor flooding during the rain that salt water could also be a factor in the dying vegetation.

The need for a special assessment was discussed in order to complete improvements for the subdivision.  Bonny English made a motion to form a committee of residents to look into this matter and report to the board and to the residents at the annual meeting.  Doug Eibsen seconded the motion.  Motion carried...

Section Reports:

Section leaders reported that letters have been sent out to homeowners with various maintenance issues.  It was reported that some of the problems have been addressed by the homeowners.
Section 1 – No report given.
Section 2 – No report given
Section 3 – No report given
Section 4 – No report given
Section 5 – No report given
Section 6 – No report given.
Section 7 – No report given.
Section 8 – No report given.

Meeting adjourned at 11:20

Submitted by:_____________________

                          Pat Kirk, Secretary